St. Louis City Revised Code Chapter 4.34
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Chapter 4.34
RECORDER OF DEEDS EMPLOYEES
Sections:
4.34.010 Appointments and salaries.
4.34.020 Pay schedule.
4.34.030 Salary increases.
4.34.040 Starting salary.
4.34.050 Promotion, demotion, reallocation and transfer.
4.34.060 Salary adjustment.
4.34.070 Income sources.
4.34.080 Conversion.
4.34.090 Changes to pay plan.Prior ordinance history:
Ords. 47778, 49949, 52751, 53181, 54484, 56043, 56500, 56795, 57182, 57352, 57667, 57803, 58030.
4.34.010 Appointments and salaries.
The following positions of the Office of the Recorder of Deeds whose duties shall be those indicated by their respective titles and codes are hereby allocated as listed below and adopted as the classification plan for the Recorder of Deeds.
Title
Code
Grade
Recorder
R500
E
Deputy Recorder
D451
18M
Special Projects Manager
2382
17M
Administrative Assistant
1621
17G
Fiscal Officer
1484
16G
Public Information Officer Supervisor
1616
15G
Real Estate Records Manager
1426
14G
Records Retention Supervisor
1187
14G
Computer Programmer II
1332
14G
Historic Preservation Planner II
4193
14G
Historic Preservation Planner I
4192
13G
Auditor
1471
13G
Document Specialist II
5644
12G
Document Specialist I
5643
11G
Receptionist
1161
10G
Clerk II
1113
09G
Clerk I
1112
08G
(Ord. 66399 § 2, 2004: prior: Ord. 65517 § 2, 2002: Ord. 64943 § 2, 2000: Ord. 64308 § 2, 1998: Ord. 63701 § 2, 1996: Ord. 63158 § 2, 1994: Ord. 62668 §§ 1, 2, 1992: Ord. 62340 § 2, 1991: Ord. 62000 § 2, 1990: Ord. 61280 § 2, 1989: Ord. 59944 § 2 (part), 1986: Ord. 59153 § 2 (part), 1984: Ord. 58692 § 2 (part), 1982: Ord. 58310 § 2 (part), 1981: 1960 C. § 50.010 (part).)
4.34.020 Pay schedule.
A. General Pay Schedule.
1. The following bi-weekly pay schedule for all pay grades denoted with the suffix "G" and "M" shall become effective beginning with the start of the first bi-weekly pay period following approval of the ordinance codified in this chapter by the Mayor.
Bi-Weekly Range of Pay in Whole Dollars
Grade
Minimum
Maximum
5
619
928
6
674
1011
7
735
1102
8
801
1201
9
873
1309
10
951
1427
11
1037
1556
12
1130
1696
13
1251
1878
14
1439
2159
15
165
2483
16
1904
2855
17
218
3284
18
2517
3776
19
2895
4343
20
3330
4994
21
3596
5394
22
3883
5825
23
4194
6292
2. The following bi-weekly pay schedule for all pay grades denoted with the suffix "G" and "M" shall become effective beginning with the start of the first bi-weekly pay period beginning June 12, 2005.
Bi-Weekly Range of Pay in Whole Dollars
Grade
Minimum
Maximum
5
631
947
6
687
1031
7
750
1124
8
817
1225
9
890
1335
10
970
1456
11
1058
1587
12
1153
1730
13
1276
1916
14
1468
2202
15
1687
2533
16
1942
2912
17
2233
3350
18
2567
3852
19
2953
4430
20
3397
5094
21
3668
5502
22
3961
5942
23
4278
6418
B. The Recorder of Deeds may approve the payment of hiring incentives to recruit qualified personnel for positions that are difficult to fill. Hiring incentives shall be in any amount up to twenty-five percent (25%) of the annual salary of the position for which the incentive is to be paid.
C. The Recorder of Deeds may establish a location allowance for positions which are difficult to fill at specific duty stations. This allowance shall be in an amount up to ten percent of the median of the pay range of the position for which the allowance is to be paid. The location allowance shall be considered an addition to pay and shall not change the employee’s base rate. (Ord. 66399 § 3, 2004: prior: Ord. 64943 § 3, 2000: Ord. 64308 § 3, 1998: Ord. 63701 § 3, 1996: Ord. 63158 § 3, 1994: Ord. 62668 § 3, 1992: Ord. 62340 § 3, 1991: Ord. 62000 § 3, 1990: Ord. 61280 § 3, 1989: Ord. 59944 § 2 (part), 1986: Ord. 59153 § 2 (part), 1984: Ord. 58692 § 2 (part), 1982: Ord. 58310 § 2 (part), 1981: 1960 C. § 53.010 (part).)
V.A.M.S.:
59.160 Office hours
59.220 Salary of recorder
City Counselor Ops.: 9811
4.34.030 Salary increases.
The annual rate of employee compensation shall be twenty-six (26) times the bi-weekly scale of pay for the grade applicable to each employee’s position as set out in Section 4.34.010. No employee of the Recorder of Deeds shall be paid at a rate lower than the minimum or higher than the maximum of the salary range established for the grade to which his class has been allocated. Nothing in this section shall be construed as preventing the Recorder from paying less than the maximum provided in this chapter. (Ord. 66399 § 4, 2004: prior: Ord. 64943 § 4, 2000: Ord. 64308 § 4, 1998: Ord. 63701 § 4, 1996: Ord. 63158 § 4, 1994: Ord. 62668 § 4, 1992: Ord. 62340 § 4, 1991: Ord. 62000 § 4, 1990: Ord. 61280 § 4, 1989: Ord. 59944 §§ 3, 4, 5 (part), 1986: Ord. 59153 § 3, 1984: Ord. 58692 §§ 3, 4, 1982: Ord. 58310 § 3, 1981.)
4.34.040 Starting salary.
The minimum rate of pay for a position shall be paid upon original appointment to the class, unless the Recorder of Deeds finds that it is impossible to recruit employees with adequate qualifications at the minimum rate.
If an advanced starting salary is necessary, the Recorder of Deeds may establish a recruitment rate for a single position or all positions in a class and authorized employment at a figure above the minimum but within the regular range of salary established for the class.
In the event the Recorder of Deeds finds that it is difficult to secure the services of sufficient number of employees for a class or occupational series after a diligent recruitment effort, the Recorder of Deeds may establish a new maximum rate for the class(es) which is not more than twenty-five percent (25%) above the regular maximum established in this chapter. (Ord. 66399 § 5, 2004: prior: Ord. 64943 § 5, 2000: Ord. 64308 § 5, 1998: Ord. 63701 § 5, 1996: Ord. 63158 § 5, 1994: Ord. 62668 § 5, 1992: Ord. 62340 § 5, 1991: Ord. 62000 § 5, 1990: Ord. 61280 § 5, 1989.)
4.34.050 Promotion, demotion, reallocation and transfer.
An employee who is transferred, promoted, demoted, or whose position is reallocated after the effective date of the ordinance codified in this chapter, shall have his or her rate of pay for the new position determined as follows:
A. Promotion. This shall be defined as a change of an employee from a position of one class to a position of another class with a higher pay grade.
1. When an employee is promoted to a position which is only one grade higher, the employee’s salary shall be set at a rate which is five percent (5%) higher than the rate received immediately prior to promotion. The Recorder of Deeds may approve up to a twenty percent (20%) salary adjustment when such action is needed to attract experienced, qualified candidates for a position. Such salary determination shall take into consideration the nature and magnitude of the accretion of duties and responsibilities resulting from the promotion. However, no employee shall be paid less than the minimum rate nor more than the maximum rate for the new class of position, except as otherwise provided in this chapter.
B. Demotion. This shall be defined as a change of an employee from a position of one class to a position of another class which has a lower pay grade.
1. If an employee is demoted for disciplinary reasons, his or her rate of pay shall be established at a rate within the range for the new position to be determined by the Recorder of Deeds.
2. If an employee accepts a voluntary demotion, his or her rate of pay shall be reduced to a rate within the range for the new position which is five percent (5%) lower than the rate received immediately prior to demotion. An appointing authority may approve up to a ten percent (10%) salary decrease upon demotion. However, no employee shall be paid less than the minimum nor more than the maximum rate for the new class of position, except as otherwise provided in this chapter.
3. If an employee is demoted to his/her previous position because of failing to complete the working test period, the employees pay shall be adjusted to a rate in the pay range for the previous position to be determined by the Recorder of Deeds.
C. Reallocation.
1. The salary of an employee which is in excess of the maximum of the range prescribed by this chapter for the class and grade to which his or her position has been allocated or may be reallocated shall not be reduced by reason of the new salary range and grade. The salary of such employee shall not be increased so long as he or she remains in the class of position, except as otherwise provided by this chapter.
2. If the employee’s position is reallocated to a class in a lower pay grade and the rate of pay for the previous position is within the salary range of the new position, his or her salary shall remain unchanged.
3. The salary of an employee whose position is allocated to a class in a higher pay grade shall be determined in accordance with the provisions of this section relating to salary advancement on promotion.
D. Transfer. The salary rate of an employee who transfers to a different position in the same class, or from a position in one class to a position in another class in the same pay grade, regardless of pay schedule, shall remain unchanged, provided that no employee shall be paid less than the minimum rate nor more than the maximum rate for the new class of position, except as otherwise provided in this chapter. (Ord. 66399 § 6, 2004: prior: Ord. 64943 § 6, 2000: Ord. 64308 § 6, 1998: Ord. 63701 § 6, 1996: Ord. 63158 § 6, 1994: Ord. 62668 § 6, 1992: Ord. 62340 § 6, 1991: Ord. 62000 § 6, 1990: Ord. 61280 § 6, 1989.)
4.34.060 Salary adjustment.
Salary adjustments for all employees shall be based on considerations of merit, equity, or success in fulfilling predetermined goals and objectives as herein provided.
A. The effective date of any within-range increase granted under provisions of this section shall be effective subject to the provisions set by the Recorder of Deeds.
B. The Recorder of Deeds may evaluate the performance of an employee whose salary is established in Section 4.34.020(A)(1) or (A)(2) for the purpose of a salary adjustment only at intervals as described above except in the case of:
1. Exceptional Performance of Duties. An employee of the Recorder of Deeds who demonstrates exceptional performance of duties or outstanding qualifications may advance the employee by not more than ten percent (10%) after twenty-six (26) weeks of employment at the same rate in the salary range.
2. Substandard Performance of Duties. An employee of Recorder of Deeds whose level of performance is significantly diminished and no longer warrants payment at the current rate within the range may be decreased to a lower rate in the salary range. The granting of any such increase or decrease in salary shall be made at the beginning of a payroll period.
C. The pay of any employee may be decreased as a disciplinary action by the Recorder of Deeds to a lower rate or step within a salary range. The decrease shall not be greater than fifteen percent (15%) of the current salary rate. In no case shall the decrease be below the minimum of the pay range for the class. The Recorder of Deeds may determine that the pay decrease shall be effective for a specific number of bi-weekly pay periods.
D. The Recorder of Deeds may approve a within range salary adjustment up to ten percent (10%) or other incentives to retain employees in positions that are difficult to fill, or because of their unique requirements. Said adjustment may only be granted once during a twenty-six (26) week period. (Ord. 66399 § 7, 2004: prior: Ord. 64943 § 7, 2000: Ord. 64308 § 7, 1998: Ord. 63701 § 7, 1996: Ord. 63158 § 7, 1994: Ord. 62668 § 7, 1992: Ord. 62340 § 7, 1991: Ord. 62000 § 7, 1990: Ord. 61280 § 7, 1989.)
4.34.070 Income sources.
Any salary paid to an employee in the City service shall represent the total remuneration for the employee, excepting reimbursements for official travel and other payments specifically authorized by ordinance. No employee shall receive remuneration from the City in addition to the salary authorized in this chapter for services rendered by the employee in the discharge of the employee’s ordinary duties, of additional duties which may be imposed upon the employee, or of duties which the employee may undertake or volunteer to perform.
Whenever an employee not on an approved, paid leave works for a period less than the regularly established number of hours a day, days a week, or days bi-weekly, the amount paid shall be proportionate to the hours in the employee’s normal work week and the bi-weekly rate for the employee’s position. The payment of a separate salary for actual hours worked from two or more departments, divisions or other units of the City for duties performed for each of such agencies is permissible if the total salary received from these agencies is not in excess of the maximum rate of pay for the class. (Ord. 66399 § 8, 2004: prior: Ord. 64943 § 8, 2000: Ord. 64308 § 8, 1998: Ord. 63701 § 8, 1996: Ord. 63158 § 8, 1994: Ord. 62668 § 8, 1992: Ord. 62340 § 8, 1991: Ord. 62000 § 8, 1990: Ord. 61280 § 8, 1989.)
4.34.080 Conversion.
A. All pay schedules in Ordinance 65517 shall continue in effect until the effective date of the ordinance codified in this chapter, at which time the rates to be paid to employees in positions of any class for which a rate is established or changed in Section 4.34.020(A)(2) shall become effective and be adjusted as follows:
1. The salary of each employee whose pay range is established in Section 4.34.020(A)(2) and whose class title remains unchanged or whose class title is changed to better describe his/her position, without a substantial revision in the class of position shall have their current salary increased by a factor of two percent (2%), rounded to the nearest whole dollar or the minimum of the salary range, whichever is higher. This provision shall not apply to employees whose rate is deemed to be above the new maximum of the range as a result of demotion or reallocation.
2. The salary of each employee whose pay range is established in Section 4.34.020(A)(2) and whose class has been allocated to a higher pay grade in the appropriate pay schedule, as determined by the Recorder of Deeds, shall have their current salary increased to a rate, rounded to the nearest whole dollar, to an increase which equals the amount of the pay grade reallocation.
a. No employee shall be reduced in salary by reason of the adoption of the new pay schedules in this chapter.
b. The Recorder of Deeds may establish a special conversion procedure for a class or position in the event that the Recorder of Deeds determines that a serious inequity would be created by the application of the conversion procedures established in this section. (Ord. 66399 § 9, 2004: prior: Ord. 65517 § 9, 2002: Ord. 64943 § 9, 2000: prior Ord. 64308 § 9, 1998: Ord. 63701 § 9, 1996: Ord. 63158 § 9, 1994: Ord. 62668 § 9, 1992: Ord. 62340 § 9, 1991: Ord. 62000 § 9, 1990: Ord. 61280 § 9, 1989.)
4.34.090 Changes to pay plan.
Whenever the appointing authority finds it necessary to add a new class to the pay plan, the Recorder of Deeds shall allocate the class to an appropriate grade and schedule in this chapter, and notify the Board of Aldermen of this action.
Whenever the Recorder of Deeds finds it necessary to change the pay schedule of an existing class within the pay plan, the Recorder of Deeds shall allocate the class to the appropriate schedule in this chapter, and notify the Board of Aldermen of this action. (Ord. 66399 § 10, 2004: prior: Ord. 64943 § 10, 2000: Ord. 64308 § 10, 1998: Ord. 63701 § 10, 1996: Ord. 63158 § 10, 1994.)
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